COMPANY SECRETARY

• Honorary/Volunteer role

The Company Secretary for Save Our Stages will play an important role in establishing and maintaining the governance practices of Save Our Stages which is moving to incorporate as an Association under the Act. The position includes agenda and minute-taking for board meetings.

You will provide advice on proper meeting and minute procedures, compliance and governance administration. This is a voluntary position, requiring 10-12 hours per month. This will include attending a monthly Board meeting and a minimum of 1 hour per week during office hours. The position is remote and not office based. In-person attendance at Board meetings is required in Sydney CBD or Inner West. In exercising their powers, the Company Secretary must:

• Conduct their duties with care and diligence.
• Conduct their duties in good faith and for proper purpose.
• Not improperly use information obtained by virtue of their position.

 Key Responsibilities & Duties

• Attending one Board meeting per month.
• Notifying Directors in writing in advance of Board meetings.
• Ensuring Directors’ meetings are properly called and held 
• Assisting the Chair and Directors in the conduct of meetings and their directorial and governance obligations and responsibilities.

• Advising the Board on good practice in corporate governance and working closely with the Chair and holding the Board’s objectives to account.

• Providing guidance to Directors and overseeing compliance on various matters, including governance principles, Director liability, Associations Incorporation Act 2009 (NSW), Associations Incorporation Regulation 2010 (NSW) and the Association’s Constitution.

• Ensuring board meetings are accurately captured in the minutes, and that minutes are completed and distributed in a timely and accurate fashion post meeting.
• Demonstrating, upholding and modelling Save Our Stages’ values in all dealings and interactions within and outside the organisation.
• Providing any other services, which the Chair or Board my require.

Essential Selection Criteria

• Excellent verbal and written communication
• Excellent interpersonal skills and the ability to work well with people at all levels.
• Excellent attention to detail and a well-organised approach to work.
• Experience in scheduling meetings, development and distribution of agendas and comprehensive minute-taking in meetings.
• High level of integrity including proven capacity to manage sensitive and confidential Information.
• Tertiary qualification in Law, Corporate Governance or Business (highly preferred).